How to read a subsidy call without getting lost
A call for applications can run to dozens of pages, but you don't always need to read it start to finish to know if it's for you. A first, orderly read lets you rule out incompatibilities and spot the obligations that create the most work.
1. First read: six questions
Find the grant's purpose, the eligible people, the territory, the eligible period, the application deadline and how to submit it. If you fail on one of these essential points, it usually isn't worth continuing to prepare the file.
Don't confuse the governing rules with the call itself. The rules set the general framework; the specific call usually sets the budget, dates, forms and details for that round.
2. Second read: money and scoring
Check which expenses are eligible, from what date, which taxes are accepted and what supporting documents will be required. Also check the funded percentage: some grants cover only part of the cost and require your own funds for the rest.
If it's a competitive process, study the criteria and their scoring. Meeting the requirements isn't enough; there may be a minimum score, or the budget may run out before all valid applications are served.
3. Third read: obligations afterwards
Look for execution and justification deadlines, funding publicity requirements, invoice retention, compatibility with other grants and grounds for repayment. Accepting a subsidy brings obligations after you receive it.
Note down your questions with the exact reference of the section and ask the managing agency. A general answer doesn't replace what's published, but it can clarify how to fill in a form or what document the office accepts.
Checklist
- Purpose and object
- Beneficiaries and exclusions
- Eligible expenses and period
- Amount and own funding
- Scoring criteria
- Submission, execution and justification